Employees traveling on official business should obtain airfares that result in the lowest cost to the Institute consistent with their scheduling requirements. Employees are required to use the Statewide Airline Contract unless lower fares are available. The Georgia Department of Administrative Services contracts annually with airlines to provide travel service for state employees traveling on official business. The state fare is a refundable/changeable ticket that is purchased through the travel agency.

The Institute has entered into an agreement with Travel Inc. to arrange for the prepayment of air travel for faculty and staff. Travel Inc. will directly charge Georgia Tech for the airline ticket if they have a travel authority that has been signed by both the traveler and approver. A Travel Authority must be done at least two weeks before the trip in order for the airline ticket to be directly charged to Georgia Tech.