Most students get a chance to travel while working with CSIP faculty. This will depend on the student's research and his or her advisor. There are strict procedures that must be followed before, during, and after the trip. The student will be reimbursed for out-of-pocket money he or she spends that is business related if he or she follows the following procedures. Failure to follow the procedures may mean a delay on getting reimbursed or not getting reimbursed at all.

Before You Travel:

• Travel Authority Form
• Graduate Conference Funds
• Registration for Conferences, Workshops, etc.
• Airline Reservations
• Hotel Reservations
• Food Reimbursements
• Rental Car

If the student decides to change his or her reservations for any reason, Lisa Gardner must be informed as soon as possible so she can make the necessary adjustments.

The student must keep all receipts while away. This includes airline receipts (even if the Institute paid for the ticket), bus receipts, parking receipts, hotel receipts, rental car receipts, food receipts, etc. Boarding passes should not be confused with airline ticket receipts. The airline ticket receipt must have the actual price of the ticket on it. Reimbursements for food require receipts, which should be labeled breakfast, lunch, or dinner. And the date must be on the receipt. Rental car receipts are deceptive. Travelers generally receive two receipts. We need the receipt that itemizes the cost of the rental car. (This must also have the price on it.)

After traveling, the student must submit all relevant receipts to Lisa as soon as possible so that a Travel Expense Statement can be completed. The student cannot be reimbursed until the TES has been submitted. An example of this form can be found in the CSIP Orientation Package.